For operations, quality & compliance

Make sure everyone uses the current SOP.

Procedures change. People keep printing the old one. VersoDocs shows who approved each change and proves which version was in force on any day.

Start freeSee the workflow
The problem

The procedure on the wall is three revisions old.

SOPs live in shared drives, binders and email. When an auditor asks which version applied, the answer takes days.

Copies everywhere

Downloaded PDFs, printed binders and forwarded attachments outlive every update.

Edits without sign-off

Anyone with access can change a shared doc. Nobody can say who approved the current wording.

No proof of what applied

“Which procedure was in force on March 3rd?” Your file system can’t answer that.

How it works

A controlled change, start to finish.

Every update follows the same path and leaves the same evidence.

  1. v4 · CURRENT

    The team follows v4.

    The Cold-chain receiving SOP v4 is Current: the version everyone opens, protected from direct edits.

  2. PROPOSAL

    A process owner proposes v5.

    A new temperature threshold is drafted as a proposal. Operators keep reading v4.

  3. REVIEW

    Quality reviews the change.

    Reviewers see only the steps that changed, comment on the line, and approve or request changes.

  4. v5 · CURRENT

    v5 is published and acknowledged.

    v5 becomes Current with approver and date attached. v4 is kept, locked and dated.

Why ops teams use it

Evidence, without the binder.

Document control people actually follow, because the current SOP is what opens by default.

Which version was in force

Every published version is dated and locked. Open the one that applied on any date and compare it to today.

Approval before publish

Require sign-off before a procedure changes, on every plan.

Audit trail by default

Every proposal, review, approval and publish is recorded, overrides included. Team adds a workspace activity log; Pro adds an org-wide audit log, auditor CSV and a legal-hold export.

Read-and-acknowledge

On Pro, require staff to confirm each new version. See who acknowledged, who only viewed, and who hasn’t opened it, and remind them in one click.

Owners and review dates

Give each SOP an owner and a review cadence (3, 6 or 12 months). Overdue SOPs are flagged, and approved changes can go live on their effective date.

Printouts that flag themselves

Every export is stamped with its version and a link to check it’s still current (Markdown on every plan; PDF and Word on Team and Pro).

Outside reviewers, no seat

On Team and Pro, invite an auditor, consultant or supplier by email. They review without an account and never use a seat.

Re-authentication on approval

Pro can require approvers to confirm their identity and state what their signature means. Signer, meaning, time and method go into the approval history.

Questions

Good to know.

Is VersoDocs a validated QMS?
No. VersoDocs is a document approval and versioning tool: approvals, locked versions and an audit trail. Formal validation for regulated industries is your team’s call.
Does VersoDocs support electronic signatures (21 CFR Part 11)?
Partly. On Pro, approvers re-authenticate and each sign-off records signer, meaning, time and re-verification. That covers the spirit of Part 11 sign-offs, but VersoDocs is not a validated Part 11 system.
Can we prove who read the new SOP?
Yes, on Pro. Read receipts can be exported as CSV.
What happens to old versions?
Nothing is ever deleted. Free shows the 3 most recent versions per document, Team the latest 50, Pro all of them; older ones unlock when you upgrade.
Can we import existing procedures?
Yes, on every plan. Import Word, PDF and Markdown files (including from SharePoint, OneDrive and Google Drive), Google Docs, Notion or Confluence, whole folders at once, and publish them as v1.
Keep reading

More on VersoDocs.

Technical specs →

One approved version of every spec, reviewed by engineering and approved by product before anyone builds from it.

Developers & AI agents →

A remote MCP server, a CLI with a lockfile, GitHub auto-sync and a REST API that only ever return the approved version.

VersoDocs vs Google Docs →

Real-time co-writing vs one approved version: when to use each, and how teams use both.

VersoDocs vs Notion →

A flexible workspace vs controlled publishing for the documents that need one approved version.

VersoDocs vs Confluence →

A team wiki with approval add-ons vs approval built into the only way a document changes.

Start with one procedure.

Free for two people. Import an SOP, publish it as v1, and review the next change.

Start freeSee pricing